HIPAA-Compliant
Reduce Billing Delays with our Professional Charge Entry Services
Optimize revenue and maximize reimbursement opportunities with BilRex’s professional Charge Entry Services. Our experienced team ensures accurate charge entry, precise documentation, and timely claim preparation to reduce billing errors, accelerate reimbursements, and strengthen your revenue cycle performance.
Prevent Revenue Loss with
Accurate Charge Entry
Even small inaccuracies in the charge entry process can have a significant impact on your practice’s financial performance. Incomplete charge capture, incorrect coding, and delayed posting often result in denied claims, slower reimbursements, and unnecessary revenue loss. Industry estimates suggest that healthcare organizations can lose 1% to 5% of net patient revenue due to charge capture and billing process inefficiencies.
Common charge entry challenges include:
- Missing or unposted charges
- CPT and ICD-10 coding discrepancies
- Incorrect or missing modifiers
- Delayed charge posting that increases Accounts Receivable (A/R) days
By ensuring accurate and timely charge entry, healthcare providers can improve claim acceptance rates, accelerate reimbursements, and strengthen overall Revenue Cycle Management (RCM) performance.
Billing Services
Professional Charge Entry Solutions for a
Stronger Revenue Cycle
Our medical charge entry services ensure every patient encounter is accurately captured, thoroughly validated, and converted into clean, billable claims for faster reimbursements and improved revenue cycle performance.
Instant Coverage Confirmation
Our team carefully reviews each patient encounter to verify that all eligible billable services are accurately captured from your EHR/EMR system. By identifying missing or incomplete charges before claims are generated, we help reduce revenue leakage, improve billing accuracy, and support timely reimbursements.
Modifier Validation and Verification
Our specialists review and validate all required billing modifiers to help ensure claims are submitted accurately and in compliance with payer guidelines. Proper modifier usage reduces preventable denials, minimizes claim rework, and supports timely reimbursements.
Pre-Submission Charge Validation
Before claims are generated, we perform a thorough validation review to identify missing information, coding issues, NCCI edits, payer-specific requirements, and modifier or diagnosis linkage errors. By resolving these issues early, we reduce claim rework, improve first-pass acceptance, and help accelerate reimbursements.
CPT, ICD-10, and HCPCS Code Validation
Our team validates CPT, ICD-10, and HCPCS codes against clinical documentation to ensure accuracy, medical necessity, and cross-code consistency. By identifying coding discrepancies before claims are submitted, we help reduce payer rejections, prevent downcoding, and improve reimbursement accuracy.
Accurate Charge Entry & System Posting
Once validated, all charges are accurately entered into your billing system with the correct units of service, encounter-to-charge mapping, fee schedule alignment, and payer-specific billing requirements. We ensure complete documentation is converted into clean, billable claims with same-day posting whenever possible, reducing charge lag, minimizing billing errors, and supporting faster reimbursements.
Charge Reconciliation
Our team reconciles posted charges with clinical encounters to identify missing charges, under-coded services, and unbilled visits. This quality review helps recover overlooked revenue, improve billing accuracy, and ensure all eligible services are captured before claims are finalized.
Workflow
Our Charge Entry Workflow
Most charges are accurately processed and posted on the same day once complete documentation is received, helping reduce billing delays and accelerate claim submission.
01
Encounter Data Intake
We receive data directly from your EHR or practice management system.
02
Charge Capture Review
All billable services are identified and verified against documentation.
03
CPT, ICD-10, and Modifier Validation
Codes are validated for payer compliance and medical necessity.
04
Charge Entry and Formatting
Charges are entered into your billing system accurately.
05
Quality Assurance Review
Secondary review ensures accuracy and completeness.
06
Clean Claim Delivery
Claims are scrubbed, validated, and ready for submission.
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Partner with BilRex now
At BilRex, we deliver reliable and accurate medical charge entry services tailored to the unique needs of healthcare providers across the United States. Our experienced team works seamlessly with a wide range of EHR, EMR, and practice management systems to ensure efficient charge processing, improved billing accuracy, and faster reimbursements.
Connect with a BilRex expert to discover how our charge entry solutions can streamline your revenue cycle and support your practice’s financial success. We’re here to help.
Timely Filing
How Charge Entry Speed Impacts Timely Filing
Every insurance payer has specific timely filing deadlines that determine how long providers have to submit claims after the date of service. Delayed or missed charge entry can cause claims to exceed these deadlines, resulting in denied reimbursements even when clinical documentation and medical necessity are fully supported. Filing limits vary by payer—for example, Medicare generally allows 12 months from the date of service, many commercial insurers require submission within 90–180 days, and Medicaid deadlines differ by state and payer.
Our timely charge entry process helps ensure encounters are captured, validated, and posted promptly, reducing the risk of missed filing deadlines, accelerating claim submission, and protecting your practice from avoidable revenue loss.
Proven Expertise in
50+ EHR/EMR/PMS
WebPT
Tebra
RXNT
PracticeEHR
PracticeFusion
NextGen
Kareo
Epic
EclinicalWorks
DrChrono
CureMD
ColaboratesMD
CentralReach
CareCloud
AthenaHealth
AdvanceMD
Get The Answers You Need
Frequently Asked Questions
Find answers to frequently asked questions about our services, processes, billing solutions, and client support.
Charge entry is the process of entering patient services, procedures, diagnoses, and related billing information into a medical billing system before claims are submitted to insurance payers.
It identifies coding errors, missing modifiers, and documentation gaps before claims reach payers.
Best practice is within 24–48 hours after patient encounters.
Yes. It improves accuracy, reduces charge lag, and increases clean claim rates.
Best practice is to post charges within 24–48 hours of the patient encounter. Faster posting lowers charge lag, shortens A/R days, and reduces the risk of missing timely filing deadlines.
No. We integrate with your existing EHR and practice management system, so your clinical workflows stay exactly as they are.
